Governance challenges in Office 365
In standard SharePoint and Teams, employees create their own collaboration workspaces. This leads to lack of uniformity in the appearance of the Site/Team and security policies applied. IT departments will then often disable this functionality so that only IT can create Sites/Teams – which is inconvenient and time-consuming for end-users.
Revoking Access Rights
After collaboration workspaces have been created in SharePoint or Teams, there is no regular interval for evaluating the validity of access rights. This results in access still being granted, even though the project has ended.
Lack of Reporting
Auditors require that organisations are able to report on the access rights which have been granted to Office 365, SharePoint and Teams. Producing the correct reports, showing which users have access, is extremely complex and time-consuming.
Using PortalTalk 365, end users can create SharePoint sites and Microsoft Teams themselves and then grant access rights to colleagues and external users. The functionality is sef-service and doesn’t require any effort from the IT department. Using the templates which IT makes available, the end user can create a collaboration workspace where, for example, only internal colleagues can be granted access or where both colleagues and external users are permitted. At regular intervals, the “owner” of the site is required to confirm the access rights – a process known as “attestation”. That’s how PortalTalk 365 ensures that access rights are always up to date. The comprehensive and relevant reports make it simple to report on which users have access to the collaboration workspaces.
The Power of PortalTalk 365
Office 365 integrated
PortalTalk 365 can be deployed in your Office 365 tenant as an Office 365 App – displayed in the tile menu, as a SharePoint Web Part or as a Microsoft Teams App. That’s how we make sure that PortalTalk 365 is easily available to all users.
PortalTalk 365 has been developed in close cooperation with customers and end users. The intuitive User Interface and training video’s provide the right answer to any questions your employee’s may have.
External User Access
PortalTalk 365 provides external users with access to projects in the internal Office 365 / SharePoint system. They only see the information as defined in the security roles in PortalTalk 365 and log in using their own Office 365 account. That means that the IT department doesn’t have to manage any external user accounts!
The comprehensive and relevant reports make it easy for you to prove your organisation’s compliance status. The periodic confirmation check for all access rights provide proof that all access rights are valid.
Do you want to discover how PortalTalk 365 can improve Office 365 Governance?Download our brochure!
Let's get in touch
+31 6 46154310
Email Fergus Keith